Clock Groups
Clock Groups allow you to create collections of clocks, against which users are assigned. In this way, a user can only use the clocks which belong to their clock group. Clocks can belong to more than one group, so group membership can be overlapping. Users, however, can only belong to one Clock Group.
Two special groups exist to handle the cases of All and None for those users who should have access to all clocks, or conversely to no clocks.
Clock Groups are located on the System Menu under Clock Management
Details
The following table summarizes the attributes on the Details card of a Clock Group:
| Item | Description |
|---|---|
| Name | Enter a unique name for the group (e.g. Building Access) |
| Description | Enter a more detailed description of the group, such as how its used |
| Default group | If checked, this is the default group used by any user who does not have a Clock Group assignment; therefore assigning a group directly to a user will override this selection |
Clocks
The Clocks card within the Clock Groups app determines which clocks are members of the group. For a group that includes all clocks, check the Includes all clocks checkbox. For the group that includes none, don't check this box and leave the membership blank.
For all other groups, press Add Clocks at the top to add clocks to the membership list:
Use the search box on the bottom to search for clocks if not visible in the list
Assignment
In addition to the Default Group concept, you can create assignments which will pick a group based on some user demographic value. For example, all users in a selected department could be assigned to a related department group, while those who don't match the assignment--and don't have a group assigned to them directly--would use the default group.
Press the Add Filter button to create one or more assignment filters. If multiple filters are added, the user must pass each filter before the assignment will positively match the group to the user.
Assigning Clock Groups to Users
Generally the assignment of a Clock Group to a user would occur during the import of users from an external system (e.g. payroll). During the import you might add a mapping such as this:
Which effectively uses the users's LocationCode to locate a clock group with the same Name. The result of previewing the import script against the raw data (with LocationCode = WI) results in the user record being assigned to the correct clock group based on their location:
You can also assign the clock groups manually via the Employees app. While viewing a user's record, find the Clock Group dropdown under the Profile section of the Details card:
The Employees app is located on the HR menu.